Posts Tagged ‘Accounting’

Xero Accounting Session – London

Tuesday, May 25th, 2010

I attended the Xero session at the beautiful ICAEW building at 1 Moorgate Place London this morning and met Gary Turner (UK MD) and Rod Drury (Kiwi Co-Founder of Xero).

They gave an excellent presentation as to the where Xero came from, the entire philosophy of their business model and where Xero is going.

It was aimed at accountants and bookkeepers as Xero tries to encourage them to become partners and bring on new clients under the Xero Partner Edition which allows practises to really get active in managing and supporting their clients.

As a Developer Partner (and a Xero user for Acorn Software), I was most interested in hearing where Xero is heading. Here are some of the highlights that I noted down:

  • By September this year there will access to automated bank feeds to many thousands of banks globally thanks to an integration with some financial aggregator that pretty much all the banks use. That means for the UK that there will be approximately 80 financial institutions with direct feeds into Xero. Can’t wait for that.
  • Also it is expected that by about September that Xero will be able to produce final accounts – making another compelling reason to go Xero.
  • As part of the above change, online filing with HMRC will become available. I’m not too clear on the dates of that coming into play – but I hope that it will in the same sort of roll out time frame.

One thing about Xero that I wasn’t previously aware about was the fact that it manages both Cash & Accrual based accounting simultaneously. All the data is in the system, you choose which reports to run and it prepare the figures accordingly. What a breath of fresh air considering the tortured process of sending these details from simPRO to Sage that we have been experiencing.

It was also interesting to hear Rod talk about coming up with the business concept for Xero and how it came from the “fundamental shift” to cloud computing being driven by the `mass’ of consumers. But for a traditional business model it is hard to create a web based business for consumers as these consumers generally want everything free (think Gmail, Facebook, Twitter etc etc). So the next largest market to target was the small business (Gary mentioned that there were 4.7 million businesses in the UK, 2 million of them with very small often with only 1 employee). There is a mass of them out there with a decent percentage of them willing pay some money for a product that either

a) makes them more money, or

b) saves them money, or

c) gives them more time.

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How to Add Different Sage Tax Codes in simPRO

Thursday, February 25th, 2010

If you are running the Sage – simPRO Accounting Link, you may need different tax codes such as T0 – tax free, T1 – standard VAT or T9 – VAT Exempt so your invoices properly match up between simPRO & Sage for your VAT reporting.

Here is how you do that:

Set Up Different Tax Codes

The first thing to do is set up the tax codes in simPRO. Go to Admin > Setup > Tax Codes > View

This will show you all your current available tax codes.

To match them up with the standard Sage codes of T0, T1, T9 – create new tax codes by clicking “Add”. Name them the same as the Sage tax codes but drop the T – so “T1” will be listed as “1”, T0 as “0” etc and enter in the tax rate.

You can add in as many different codes as you need.

Choose which Tax Code you want to set as default (usually Tax Code 1 – Standard 17.5%). This code will automatically be inserted into all quotes & jobs unless changed.

See image below for example.

Add Sage Tax Codes

Add Sage Tax Codes

Choosing a Tax Code in a Quote/Job

When you create a job/quote, the tax rate will be set as the default rate (normally Tax Code 1 – 17.5%).

If you need to choose another Tax Code, simply open up the relevant department (note: it is to be changed in the department section not the job overview section) and click the drop down arrow on the Tax Code box and choose from your other available Tax Codes.

This will then apply the tax rate that you had set up in the Tax Code setup page and will match to the corresponding Sage tax code.

See image below.

Choose A Different Tax Code

Choose A Different Tax Code

Click `Update’ underneath the Tax Code when you have selected the new rate and it will apply to that section. If you have multiple sections where you need to have the different rate, make sure you adjust the tax code for each of those sections.

As always, for more details or help please call.


New MYOB Link Installer

Tuesday, November 17th, 2009

With the release of windows7 and with 64-bit operating systems becoming more prevalent, the accounting links and installers have been updated.

The most important thing is that the link now installs into a common folder for all users. The location of this folder is different for each OS. For example:

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Sage Link Beta Release

Friday, November 13th, 2009

sage quickbooksMYOB_logo

Sage link beta was released on November 12th. The same day also marks the 2nd anniversary of the MYOB and QuickBooks beta releases.

There is only one link for sage which works for both simPRO and simPRO Lite  – something that will happen to the MYOB and QB links in the coming months.