Posts Tagged ‘Digital Pens’

The 1 Reason Why Digital Pen Beats PDA

Tuesday, June 8th, 2010

As you would know, we offer PDA’s, Digital Pens, Tablet, Laptop, Netbook and any other data capture & input devices available.

But when it comes to field service engineers or mobile engineers – the Anoto based Digital Pen beats the PDA hands down – here is why:

Field engineers are more expensive than office staff when you include pay rates, vehicles, fuel, mobile phones, tools etc.

Based on that simple statement above we can quickly deduce where the cost savings can be made in work processes – get the engineer to spend less time on paperwork and more time delivering billable hours.

The use of PDA’s actually builds in time delays for the field staff due to the nature of it’s use (menu driven, slower to input and navigate). Use of the digital pen is intuitive and fast and therefore alleviates the time burden of paperwork on the (expensive) field engineers and places that back with (lower cost) back office staff. As it is delivered electronically, there are still huge savings in time for the back office staff as well.

Therefore the digital pen is the best tool to use to speed up the work the engineers do in the field and to distribute that information back to the office already to integrate to the back end system.

Each system has it’s own pros & cons of course – but for the majority of field service and service management organisations – the digital pen is the hands down winner for electronic field based data collection.


Xero Accounting Link – Now Live in Enterprise

Tuesday, May 25th, 2010

simPRO_Xero

We are very pleased today to say that the full Xero Accounting link is live and running in simPRO Enterprise bringing all the simPRO family into line.

You can now run simPRO Enterprise, simPRO Lite and simPRO Mobile with direct links into Xero to create and update invoices.

simPRO Lite & simPRO Enterprise

With both Lite & Enterprise you can now easily create your invoices, receipt invoice payments, create credits, add new clients, suppliers and contractors all directly to Xero from your simPRO system.

As both simPRO & Xero are web based applications, all the grunt work happens in the `cloud’ and you get real time feedback on each transaction for success or failure to post with explanations on why a failure may have occurred so you can rectify the error before it is part of the accounts system.

With simPRO’s powerful operational system, even functions that Xero cannot perform on it’s own like  CIS and stock control, can all be managed making the combination of simPRO & Xero the ultimate solution for contractors and service companies.

simPRO Mobile

simPRO Mobile is our powerful Anoto based digital pen solution for service companies and contractors. We have made simPRO Mobile even more powerful now with a direct integration from paper invoices to your Xero accounting package.

Learn more about the simPRO Mobile Digital Pen to Xero integration on the Xero Blog.

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Here is how simple the integration to Xero is:

1. Inside simPRO, connect to Xero

1

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simPRO Mobile Solutions and How They Help a Business – Comparison of the simPRO Mobile product offers

Monday, April 26th, 2010

In the last few articles we have been looking at the various options to mobilise your field force. There are strengths for each of the options and it is important to consider what will work best for your staff within their roles.

Today we are going to bring it all together in a general overview with an emphasis on the final output.

In summary they are:

Please refer to our earlier articles for a detailed article on each of the above options but we will have a look at the areas that really are best suited in the business.

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simPRO Digital Pen + Xero Online Accounting = The Xero Pen

Monday, March 8th, 2010

simPRO_XeroWe are very excited today to announce the release of our full integration of the simPRO Mobile Digital Pen with the online leader in accounting systems, Xero.

Put simply this new integration from the simPRO Mobile Digital Pen (that we internally nicknamed the Xero Pen) allows field based staff to complete an invoice sheet using a pen and paper and to have that instantly and electronically able to be updated into Xero.

Imagine the small trade service business completing their invoices at the clients site and having that invoice instantly available for a book keeper to update in Xero. Imagine a catering business delivering to their client and getting a signature on the invoice sheet before it is electronically sent and updated into Xero.

Delays in invoicing, late nights catching up on paper work and double entry of forms is now a thing of the past! Anyone in the business can now complete an invoice and have that available instantly for Xero.

The simPRO Mobile > Xero Digital Pen system works by utilising the Anoto based digital pen & paper technology to create invoice pages (either loose single sheets or duplicate sheets in pads) that are filled in using a digital pen. Once an invoice sheet is completed it is sent via Bluetooth to the users mobile phone and routed through the internet to the web based simPRO Mobile form portal.

In the form portal, the original invoice form is displayed in a PDF format showing all original handwriting and signatures and is also converted into a data file using powerful handwriting recognition software. The form is checked for accuracy and any errors can be fixed and additional items can be added if required. The form is then submitted which archives a copy in the simPRO Mobile form portal and then sends the data file to Xero where it is added in as a draft invoice.

simPRO to Xero Screenshot

We currently have a generic invoice form available in $, £ and € that is freely available to anyone (although it is designed to fit a service company). We plan to add other generic forms to the system over time.

Of course we can design, build and integrate any customised forms for any type of business. Forms are not just limited to invoices though, they can also be expense claims, asset registering or for any other function within Xero. And because the simPRO Mobile Digital Pen system can also send photos attached to the forms, you might be able to send copies of receipts, suppliers invoices, images of the assets being recorded etc into the simPRO form portal to accompany the forms for faster processing.

Below is a quick video showing the “Xero Pen” in action.

For any details on this, please call us:

UK & Europe – +44 2033 970 086

Australia & New Zealand – +61 7 3272 9366


How to Improve Cash Flow and Reduce Stock Levels

Friday, January 15th, 2010

simPRO_mobile_banner_new (2)

One of the biggest challenges in business is gaining accurate information from field staff. The nature of their work means that there is a delay between when they gather information and when it is returned to the office for processing.

Let me give you some examples…

You have engineers working on job sites. They perform minor works and record their time and materials on job cards or time sheets that you don’t see until the end of the day or even the end of the week. The result is that materials ordering and invoicing is delayed until the information is recorded back in the office.

If you have a number of field staff who return their job sheets at the end of the week, it takes days before that data is processed. So if a job is completed on Monday, it may be the following Monday before the client invoice is raised and posted.

Let’s say you have ten field staff, each doing 20 jobs worth £100 each per week, you aren’t billing their collective £20,000 until the following week. If those accounts are each paid in 14 days, your cash flow is three weeks in arrears of the job. If you are ordering replacement stock from the job sheets, your stock levels are in effect double what they could be as you’re keeping two weeks additional stock as a buffer.

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QuickBase Digital Pen – QuickBooks Digital Pen

Wednesday, January 13th, 2010
QuickBooks Digital Pen

QuickBooks Digital Pen - Coming Soon?

I recently read an article on the Intuit Labs Website (Intuit make QuickBooks, one of the world’s leading accounting packages for small & medium businesses) about a new Digital Pen system they are working on to integrate into their QuickBase database systems.

The video in the file shows a Dr. Gang Wang showing how a form can be digitally converted and then printed from the QuickBase Digital Pen system to work with an Anoto based digital pen. The resulting form can be completed with the digital pen then viewed back inside the QuickBase database as an image (with original handwriting) and the text then converted and merged into the correct database fields. It appears to just work with docking cradle, not via Bluetooth & mobile phone.

Dr. Wang is currently looking for companies to do some testing with them in integrating into QuickBase – once that is mastered, how long until we start to see a QuickPen with an integration option to QuickBooks?

I think that this is a great development and shows that with seriously large businesses such as Intuit starting to dabble in the digital pen business, then digital pens have really started to reach the mainstream business mind.

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Mobile Phones Compatible with simPRO Mobile Digital Pens

Monday, November 23rd, 2009

Digital Pen Phone Supported and Compatibility List

simPRO Mobile Supported phones are mobile phones that are known to be compatible with the digital pen software.

Compatible pens are based on the phone manufactures specifications and have platforms that comply with the digital pen software.

Supported mobile phones

Nokia

3250 5500 5700 6110 Navigator 6210 Navigator
6120 Classic 6121 Classic 6220 Classic 6260 6290
E50 E51 E61 E62 E65
E66 E70 E71 E75 E90
N70 N71 N72 N75 N76
N77 N78 N80 N81 N82
N85 N96 N86 N90 N81 (inc. 8Gb)
N92 N93(i) N95 (inc. 8Gb)

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Digital Forms Available for simPRO Mobile Customers

Thursday, November 19th, 2009

Although simPRO Mobile is fully customisable and scalable to fit any client requirements, it was initially built as a digital pen solution using pre-designed forms. This was done to enable a fast and low cost deployment for clients who use the simPRO estimating and management software because many of them would use the same types of form – these are generic forms and are available at no charge to all simPRO Mobile clients.

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simPRO Mobile Overview

Thursday, November 19th, 2009

Here is an introduction video to the simPRO Mobile Forms Portal.


1 Minute Digital Pen Presentation

Wednesday, November 18th, 2009

I had to do a 1 minute presentation at a networking breakfast this morning, so this is how I introduced myself and the digital pen in 1 minute:

Digital Pen & Paper

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