If you are running the Sage – simPRO Accounting Link, you may need different tax codes such as T0 – tax free, T1 – standard VAT or T9 – VAT Exempt so your invoices properly match up between simPRO & Sage for your VAT reporting.

Here is how you do that:

Set Up Different Tax Codes

The first thing to do is set up the tax codes in simPRO. Go to Admin > Setup > Tax Codes > View

This will show you all your current available tax codes.

To match them up with the standard Sage codes of T0, T1, T9 – create new tax codes by clicking “Add”. Name them the same as the Sage tax codes but drop the T – so “T1” will be listed as “1”, T0 as “0” etc and enter in the tax rate.

You can add in as many different codes as you need.

Choose which Tax Code you want to set as default (usually Tax Code 1 – Standard 17.5%). This code will automatically be inserted into all quotes & jobs unless changed.

See image below for example.

Add Sage Tax Codes

Choosing a Tax Code in a Quote/Job

When you create a job/quote, the tax rate will be set as the default rate (normally Tax Code 1 – 17.5%).

If you need to choose another Tax Code, simply open up the relevant department (note: it is to be changed in the department section not the job overview section) and click the drop down arrow on the Tax Code box and choose from your other available Tax Codes.

This will then apply the tax rate that you had set up in the Tax Code setup page and will match to the corresponding Sage tax code.

See image below.

Choose A Different Tax Code

Click `Update’ underneath the Tax Code when you have selected the new rate and it will apply to that section. If you have multiple sections where you need to have the different rate, make sure you adjust the tax code for each of those sections.

As always, for more details or help please call.